File Typesĭepending on what you’re using them for, your receipts may need to be in a specific format. This comes in handy when you need to scan several receipts at once. Some scanners can take a snapshot of your documents as quickly as 7.5 seconds flat. People usually want to complete this task as quickly as possible, and a lightning-fast receipt scanner can help with that. Scanning receipts for expense reports is arguably one of the least enjoyable tasks for any professional. While printed receipts and documents can be damaged or destroyed physically, digital documents can fall into the wrong hands without proper security measures. You’ll want to be certain that your stored receipts and documents are protected by more than one layer of security. WIll you be scanning receipts every day or multiple times a day? Will you use it for special occasions or only during tax season? This can help you determine the amount of storage you’ll want to have for your receipt scanner software or on an external hard drive.ĭon’t forget the security of the storage you choose. Whether you prefer physical storage or digital cloud storage, you’ll want to consider the limits included in your receipt scanner.
You’ll also be able to access your receipts from anywhere at any time. You’ll have more capability to integrate with accounting software to speed up your workflow. Similar to portability, having a receipt scanner that can be accessed online is convenient. Look for a lightweight and compact device that could fit in a briefcase or backpack easily. The size of the scanner is important for portability, too. This might come in the form of a stand-alone portable scanner or digital software. If you need a way to manage expense reports and receipts for employees or contractors, you may need a receipt scanner that can be used on the go. You may not need all of them, but use this guide to find the perfect one for your needs. Here’s a quick rundown of the most important features to look for in a receipt scanner. I've also compiled a list of the best receipt scanners to use for the most common business needs based on these features. But this tool can be an investment, so before you purchase one, you’ll want to understand the key features the best ones have. desktop and portable scanners) to digital eg. Receipt scanners come in different forms from physical (eg. Conversely, you don’t want to spend too much on software that includes an accounting system if you only plan to scan receipts for storage purposes.
Finding the perfect receipt scanner for your needs is important - you don’t want to buy a machine that can only handle one document at a time if you use it for large batches of receipts.
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